In this short video we will explore how
to backup your data and transfer it to
another location. Specifically we will
look at how to backup using Google Drive
or an encrypted external drive which you
can purchase on DeaconDepot or at
stores like Office Depot, Best Buy, Target,
Amazon, etc. First things first, when we
say "backup your data", we mean "put your
data in another location". Backing up your
data is especially important when you're
getting a new computer. The process of
backing up and transferring data is a
lot like the process of moving into a
new home. Think of your new computer as
your new home. As we must pack and move
our furniture and belongings when we
move, we also have to gather and move our
data when we get a new computer. Also
just like the belongings in our home, the
more we have the longer the process will
take. If I have hundreds of files or
large files like videos, the process
could take anywhere from 30 minutes to 3
hours or more. Let's get started. It's
good to look at this process in three
steps. Number one: have a plan. Know if
you're going to put your data into
Google Drive or on to an encrypted
external drive. This is just like
deciding between a U-Haul or a Penske
moving truck. Number two: organize your
files. Find your data and prepare to move
it. Make sure you look in every location
on your computer where you store files,
like on your desktop and your Documents
folder, your C Drive, your Users folder,
everywhere. Then organize your files in a
way that makes sense, if they're not
already organized. Create folders and put
those files into the folders. This is the
part where you're boxing up your
belongings and double-checking all of
your closets.
Number three: make the move and put your
data in the drive location you've chosen,
whether it's Google Drive or your
external drive. This is the part where
you're loading your boxes onto the truck.
Let's go ahead and take a look at the
process. I'll demonstrate both backing up
to Google drives, as well as to an
external hard drive.
Let's start with Google Drive.
To open Google Drive you can
simply open your Wake Forest Google Mail,
then click the app launcher in the top
right corner, and click Drive, or you can
simply open a web browser and type drive.google.com
and login with your Wake
Forest credentials. And here's a little
tip: our Wake Forest Google Drive gives
us unlimited storage space. This means we
can store literally all of our data in
Google Drive. Next I'm going to create a
folder on my desktop and give it a
meaningful name like DataBackup or
something to that effect, and maybe
today's date. To do that I'll simply
right-click on my desktop and choose New >
Folder. I'll call this DataBackup61016 and hit Enter.
Next I'm going to find
all of my files on my computer and drag
them into this folder that I've created
on my desktop. I can also drag
folders in there as well.
I'll drag all of my files into my folder,
and finally I will begin the process of
moving my data. There are two ways to do
this. With Google Drive I can either
click New > Folder upload, then locate my
folder on my desktop, click OK, and it
will begin uploading, or very simply I
can click and drag my folder onto my
Google Drive.
You might notice at the bottom it says
Drop files to instantly upload them to
My Drive, so I will just drop those and I
can see now at the bottom right corner
it says the "upload is complete". Of course
again, as I mentioned, if you have a lot
of files or large files this could take
a long time. Once it says "upload complete"
I am finished. Now if I'm using an
encrypted external drive, I'll do almost
exactly the same thing, except I'll plug
in my external drive and when it pops up,
I can simply drag and drop my folder of
files into this drive. Now I've mentioned
that the drive should be encrypted,
especially if I'm moving confidential or
sensitive information. If you're not
familiar with how to encrypt a drive,
simply locate it here in your Windows
Explorer and I can see removable disk (D)
all I have to do is right-click on this,
choose turn on BitLocker, it will take
just a moment, and then it will prompt me
through a short process. Now to encrypt
this drive I would like this to require
a password in order to unlock it.
(Whenever I plug it into my computer it
will require a password.) So I'm going to
check the box next to "Use a password to
unlock this drive", and I'm now going to
set an alpha-numeric password. I can
include spaces and symbols.
I'll click Next. I'm going to save my
recovery key to a file, or I could print
it. I'll click Next again. Next again, and
start encrypting.
A little tip for you: if this is the
first time you're encrypting your drive,
do it before you put any data on the
drive. It's much faster if you do it
beforehand, when it's empty.
When it is complete you can click Close,
and now I can simply drag and drop my
folder of contents onto my encrypted
external drive. Once the data is on my
external drive or in Google Drive the
transfer part is easy. Just like
unloading and unpacking my moving boxes
I can download my files onto my new
computer as I need. If I'm using Google
Drive, on my new computer I can open a
web browser and go to Google Drive just
as I've done before by going into my
mail, then clicking the app launcher, and
clicking Drive, or by going to
drive.google.com and logging in. I can
locate the folder, then choose Download.
Those files will now download on to my
new computer.
If I'm using an external hard drive, I'll
plug it into my new computer and open
the drive. I can see it as BitLocker
protected so I'll click this and it will
require the password that I set for it.
Now I can see the contents of my folder
and I can very easily click and drag
those on to the desktop of my new
computer. Of course, as a rule of thumb
it's a good idea to always backup your
data as often as you make significant
changes or additions, not just when
you're getting a new computer. If you
have any questions at all about how to
backup or transfer your data please feel
free to contact the Wake Forest
Information Systems Service Desk by
stopping by in ZSR Library or by calling
us at 336-758-4357.
Thanks for
watching.

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