Let's take a look at the Google tools you can use for your classes.
Newman University has an agreement with Google for its students, faculty, and staff to access its suite of tools.
At Newman you can use these tools for most all of your assignments.
You can even convert Google files to Office files such as Microsoft Word, PowerPoint, Excel, and so on.
We'll show you how to do that as some professors may prefer it.
Once we sign in we'll have access to each of these tools and more.
We can check email, store and share files, write papers, create spreadsheets, and presentations.
You can even record a YouTube video.
Let's start with Gmail.
You can check your Newman email on any device with Gmail. Enter your email address, which you received when you were admitted.
It is your user name plus at Newman.edu.
Your password is the same one you received on this document.
The four-digit month and day of your birthday plus the last four digits of your social security number.
Once you're signed, in you'll have access to all of the tools in your new and Google Account.
Let's compose an email. Click compose.
To find someone at Newman University, click To,
Choose Directory.
This is a list of all the emails of everyone with a Newmanu.edu address.
On the right-hand side, there are some more features. Here's your Google Calendar.
You also have a feature called, Keep, where you can take notes. This would be a great place to take notes for your classes, or,
add a new list such as a grocery list.
There are several features available in Gmail, so be sure to read these two emails from the Gmail team to learn more about it.
Next let's take a look at Google Docs.
You'll do plenty of writing at Newman University.
You'll see there are some templates that you could use. Here's one for a report using APA format.
That might come in handy for your classes.
Let's open up a blank document.
Now one thing that's different in Google is that your document is automatically saved every time you make a change.
You don't need to save it before you close.
To create the filename you just simply type it up here.
"All changes is saved in Drive."
If I click on that,
I'll see that there are now already two versions of my document. Let me click on this one.
It's a blank document.
As you can see, this would come in handy,
especially if you were sharing this document with others and several people were contributing to this document.
We'll cover this next.
Let's say you want others to view or edit this document.
Perhaps you're working on a group project or perhaps you'd like your professor to make notes before you hand it in. I
will click share.
If there are specific people I want to share the document with, I can simply type their email here.
Or perhaps I'd like to provide a link to several people. I can click "Get shareable link."
Here's the link, and I can copy it and provide it to the people I want to share it with.
Note that there are several options for sharing up here.
Let's click on this.
Right now, anyone at Newman University can review the document. That means they can't edit it,
they can't comment on it. And only people at Newman University with a Newman email can review it.
Perhaps I would like others to view it. I can click on anyone with the link. Anyone with a link can access it.
However, they still can't edit it.
Perhaps I'd like to share it on the Internet.
Anyone on the Internet can find it if needed be careful with that one.
You don't want to publish your papers out on the Internet for anyone to use.
Perhaps I want other people to edit it. Down here, under Access I can click
"Can edit", "Can comment", Can view".
If I click "Copy link"
this entire string is copied to my clipboard. I can go to another tab and paste it in.
It'll take me right to that document. Or I can email it to someone.
The person who opens that document, opens that email, rather,
can click right on it. It'll take them right to the document.
These sharing features are available in all Google tools. So once you learn them you can share your spreadsheet, presentation,
etc.
Let's go back to our document.
The features that you would expect are all there, including spell-check,
getting your word count, and
etc. There are formatting tools, including bulleting and numbering.
Bold, underline,
italics, and so forth. You can insert images,
tables, special characters. You can copy and paste.
Then all the file functions are there as well.
If you'd like to save this document as a Microsoft Word document, go to File,
Download as,
Microsoft Word.
And you'll see it's loading down here. If you have Microsoft Word, you can simply open up the file, and
then save it in the file folder that you choose. If you don't have Microsoft Word simply click, Show in folder.
And it will open up your file folder. You can take this document and you can save it anywhere that you choose.
Now let's look at your Google Drive.
The Google Apps menu is not here. So I'll have to open up a new tab.
There's the menu. Click on it and we'll click on Drive. Here you can see the Google Docs file that we just created.
The Google Drive is completely secure meets the guidelines for FERPA compliance.
So you can save your school files here knowing that they are private.
The only files others can see are the ones you've chosen to share with others.
You can share your files from Google Drive
by right-clicking and choosing
Share or Get a shareable link.
We've already covered those so I won't cover them again.
You can add file folders here. You could separate your file folders out by classes,
or by projects.
And you can just drag and drop files that belong to the particular folder.
You can also share entire folders.
One last thing I'd like to show you is the Team Drive.
Here you can create and save files for certain members without having to share each and every individual document.
This is great for group projects.
Companies find it helpful for individual departments.
That's Google Drive.
Now let's look at Google Sheets. You might be familiar with Microsoft Excel.
This is a similar spreadsheet program. You'll likely use this in accounting, finance, and other quantitative classes.
Again, you'll have templates to choose from.
Let's open up a blank sheet.
Spreadsheets are most known for adding columns of numbers together, but there are many other things you can do with spreadsheets. For our purposes,
we'll keep it simple. I will create a very simple budget. Let's start by adding spending category to the top-left cell.
Then, I will enter the months of the year. Let's just add January.
And then we'll use the Copy function to add the rest.
The Copy function is a powerful feature that will save you a lot of time.
Simply position your cursor over the bottom square and drag.
It knew that I wanted to add the months February, March, April, May, June, July through December
Let's add a total column at the end.
Let's also add a total row.
Let's have two spending categories: Groceries and Utilities.
We'll start by adding a few numbers.
Now let's sum these all up in our end column in our bottom row. There are two functions we could use.
In our total column let's use the sum function.
Type "=sum("
and then simply select those
numbers you want add it up? We just wanted this first row added up. And press ENTER.
For this total will use our addition function. Type "=" Click the first number "+"
Click the second number.
ENTER
Then simply use the copy function to copy the formula all the way over.
And all the way down.
You can see that the formula was copied over so that the correct column of numbers is added up.
You'll see this at the end as well. This one adds up this row, while this one adds up this row.
In your classes when using Excel and Sheets, you'll learn about the many functions you can use in a spreadsheet.
Let's do a bit of formatting so that the sheet looks better.
This first cell
gets cut off because the text is too long.
To fix that, I will make it wrap so that it all fits in the same cell.
Format
Text wrapping
Wrap
It makes it a little bit wider, but now you can see all the text in there.
These cells
are all a bit too wide.
To fix that, we can use a simple shortcut.
Simply
highlight and click and drag over the letters at the top.
When you see the cursor change to a double arrow,
simply double click. And it will
make all of the columns more narrow to fit the text that's in them.
Now let's add more numbers.
Keep an eye on the end columns and the bottom total columns and see how they change as numbers are added.
Sheets are a great way to organize quantitative data.
Another tool you can use is called Google Sites where you can create a website.
Here's where we land.
Let's look at some of the tools we can use.
Here we can insert a text box an image. We can embed a video or we can insert something from our Google Drive.
Click on Pages we can see that we have one page in this website,
the Home page. Most websites will have more than one page and we can add one here.
Themes lets us change the look and feel of our website.
Let's go ahead and add the Newman logo.
I'm just searching for it online. Make sure that when you find an image online you have the rights to use that image.
Let's call our website, Newman Sports.
We want it to fit on one line.
Let's say we want to write an article about the women's soccer team.
Let's go back to Insert and choose one of these layouts. This first one looks good.
We will add an image that goes with our article that we want to write.
Then let's enlarge this a little bit so it fits.
Let's add a title.
Below we can start to type the article.
Okay, we finished our website.
We're ready to publish. But first, let's see what it'll look like online. Click the Preview icon.
Here's what a viewer will see when landing on this website.
Down here we can see what it'll look like on a phone on a tablet and on a computer.
Let's exit the Preview and go ahead and Publish.
To see what it'll look like online we can simply click this drop down, and and click View published site.
To tell people what our website address is we can go to Publish Settings. Here's our website address.
Now let's look at Google Slides.
You might be familiar with Microsoft PowerPoint.
This is a similar presentation program.
You'll likely use this in your communication classes where you might have to give a speech.
Again, you've got templates to choose from.
Let's open a blank presentation.
The first slide is the Title slide.
Let's say the title is, "Your Google account"
I've added my title and a subtitle.
Now I'd like to start my presentation. I'll click the plus button up here.
It gives us a new slide different from the title slide.
Typically a slide will have a heading and two or three bullet points.
The speaker talks to these bullet points as the audience jots them down and takes notes.
I've added my header and three bullet points.
The space down here is for your speaker notes.
The audience can't see these notes. Only you can, so you can type out your entire speech.
Or just the main points that you want to emphasize.
Well, our presentation seems pretty boring so I'm going to look at these themes to add a bit of color.
Maybe this one.
And you can see that it automatically changed changes my presentation.
Now if you are going to give a presentation, obviously you want your audience just to see the slides while you can see the notes.
Let's show that now.
Go to View
Present
And this is what the audience sees. But you want to be able to see your notes. Click on Notes at the bottom.
You can see your notes
while the audience sees the slides behind these notes. And you can see,
conveniently, that your presentation is being timed, so that you can practice and time it correctly before you actually give the presentation.
That is Google Slides. Good luck with your presentation.
Google Meet can be used to meet with anyone online. You can meet with your professor one-on-one or you can meet with your entire class.
You can meet face to face using the webcam, or you can turn your camera off and meet by audio only.
Let's go ahead and start a new meeting.
We can turn off the camera.
Now we're just meeting by audio. There's also an option to turn off the microphone. You can use this to mute yourself as needed.
Let's go ahead and start the meeting.
How do you want to add others to your meeting? There are two ways to do this from this screen.
You can "Click copy joining info"
The pertinent information has been copied to your clipboard.
Simply paste the information into an email or shared messaging app and the attendees can simply click on the link provided.
Or you can click, "Add people" You
enter the email addresses of your meeting attendees and they are sent an email invite.
Let's say you're a meeting so that you can give a presentation to the class. To do so, just click "Present now"
You can share your entire screen or just one window. Let's click on a window.
Click on your presentation
and click Share.
You are now presenting to the class. And your class can see your presentation.
Another tool we use for meeting, collaborating, and giving presentations, is called Zoom. Your professor may prefer Zoom.
We will cover Zoom in this unit also.
You can use your Google account to post videos on YouTube.
Click on the Plus icon.
You have two options.
You can upload a video that you've already recorded using your webcam, or Zoom or another video recording application,
or you can Go live and
YouTube will record a video and then you can edit it right within YouTube.
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