On this video I will give you a DEMO on how to use the Google Mail for G Suite.
We will talk about
Gmail interface sections How to compose a message
How to work with labels How to access the Gmail settings
I have divided the Gmail interface in 4 sections:
Google bar Actions
Compose, Labels and chat Messages
Google or Company logo: here is where you will see either the Google Logo or your company
logo if your Administrator has set it up for you.
Search box: You can search by Specify the sender, Specify a recipient, Words in the
subject line, Messages that match multiple terms and so much more, you can find all the
options to search on the Help Center article in the description.
Grid icon: On this button you will find a shortcut of other Google services like Calendar,
Drive and Contacts.
Notifications: you can view notifications from a particular Google service, like Gmail,
Google + or Drive, even when you don't have them open.
Account settings: This button will help you to sign out of your account, switch accounts,
or manage your account settings.
For more information about the Google Bar you can go to the Help Center article listed
in the description.
I call this section 'Actions' because it allows you to perform different actions
with your service.
When you click on 'Mail' you have a drop down menu where you can go to your contacts
or tasks.
You can select specific messages like read, unread and deselect them.
You can refresh the page in case you are expecting a new message.
With the 'More' button without selecting any message you can mark all unread message
as 'Read' You can move between pages of messages with
this buttons You can access the Gmail settings with the
gear button.
When a message is selected you have more options: Archive the message
Mark it as spam Delete it
Move it to another label Assign a label, the same message can have
more than one label assigned to it
With the 'More' button you can: Mark as read
Mark as Important Add to tasks
Add a star Filter messages like this
Mute
On this section you can start composing a new message by clicking on the 'Compose'
button, I will talk about this later on this video.
The labels are a way to organize your messages, you can create a new label, mark a message
with it or move a message to it.
I will explain how they work later on this video
The Hangouts is your way to communicate with your peers or external people, this will depends
if your administrator has granted access to chat externally of your domain.
I will created a video where I will talk about Hangouts as there is a lot to cover.
On this section you will find all the messages you have received based on the label you have
selected.
Here you can select a message, Star it and mark it as Important.
You can see how much of your storage space you are using, remember that the storage is
combined with your Google Drive, Google Photos and Gmail.
Also, you can check your 'Last account activity' where you can sing-out from any place you
have sign-in in case you don't recognize the location.
To compose a new message you need to click on the 'Compose' button, and it will open
a new window at the bottom right corner of the screen.
Here you can type TO who the new messages in going to, if you need to add a Carbon Copy
(CC) or a Blind Carbon Copy (BCC) you can click on the respective button.
Enter the subject of the message
And this is where you will type the body of the message.
If you want to add format to the body text you can click on the formatting options and
apply any format that you need.
You can attach a file by clicking on the clip You can attach a file from your Google Drive
by clicking on the Drive icon.
You can attach a photo by clicking on the camera icon
You can add a link by clicking on the chain icon
You can add an emoji by clicking on the happy face.
You can discard the message by clicking on the trash can
And you can check spelling and print the message you are composing by clicking on this arrow.
Other mail services call them 'Folders' but Google call them 'Labels' because
the way they work give them more functionality than if there were just folders.
You can create a new label by going to the labels section, Click on 'more' and then
'Create new label'.
Enter the name of the label and if this label will be located under another label you can
use the check box 'Nest label under' and select which label will be the parent label
from the drop down menu.
When the label is created it will show up in the list of labels.
You can also apply a color for the label so it makes it easier for your to locate.
From here, if you want to add the label to a message you can drag and drop the label
to a message.
You can add more than one label to the same message if necessary.
If you want to move the message to one specific label, you can drag and drop the message into
that label, this will not remove other labels assigned to the message.
If you need to remove a label from a message you can select it, and click on the labels
button, uncheck the labels you don't want and click on apply.
To access the Settings of your email account you can click on the 'Gear' button and
then on 'Settings'
You can manage different settings of your gmail like:
Language Maximum page size
Conversation view Stars
Signature Out of Office AutoReply:
Every time you made changes you need to save them at the bottom of the page.
I hope you liked this video, if so, please like it and share it with you friends, so
more people can watch this channel and learn about its content.
And don't forget to subscribe.
This is Mackk and see you on my next video
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